Placing an Order

• The order form must be filled out completely:
  • Vendor address, phone, and fax number
  • Item description AND part number
  • Shipping method and charges must be included (estimate is fine)
  • Account number or agency to charge must be listed
  • Authorized signature needed to process the order
• Make sure to mark whether it is an emergency order or regular order. (Use "emergency" only when your research/work cannot continue without the items)
• You cannot add items to the order once a PO # is given. You must request a new PO.
• Once the form is completed, you must either fax (854-1909) or bring the form to 1001 Schapiro CEPSR, 10th floor.
• Below is a list of the attached documents required with your order form. The Purchasing Summary Sheet is available below, in the ISE office and at the Purchasing web site: http://cpmcnet.columbia.edu/dept/purch/info.html

  $0–$1999	Order form only.
  $2,000–$2,500	Submit order form with quote from the company.
  $2,500–$10,000	Submit order form with: Quote from the company you are ordering from AND a quote from another company that provides the same item. Purchasing Summary Sheet (sole source).
  $10,000 and OVER	Submit order form with: THREE quotes- one from the company ordering from and other two from other companies. Purchasing Summary Sheet (sole source).

• Please remember that orders submitted through the Purchasing office are not forwarded to the company the same day you hand it in. Purchasing assigns a purchase order number within 5-7 business days. However, depending on the complexity of the order, it could take longer.

For more information please contact Jeffrey Cousino at x4-3961 or jec2101@columbia.edu