Travel & Business Expense Forms

• For Reimbursement, only Columbia University employees/students can use the Travel and Business Expense Report.
• All receipts must be taped to an 8 1/2 × 11 piece of paper. (NO staples—A/P must be able to scan the pages.)
• You must have receipts for all items over $25 (although receipts for all charges is preferable)
• Each receipt must be itemized on the form. DO NOT combine meals for the whole trip.
• Fill out the UN-SEGREGATED column for each receipt. Only fill out the SEGREGATED column when requesting reimbursement(s) for un-allowables such as liquor, flowers, etc...
• Direct deposit is available for reimbursement checks. You must fill out a form in order to enroll.
• The travel mileage rate is 0.325.
• You must have your form signed by an authorized signer in the group before it will be submitted.
• You must change all foreign currency to US dollars BEFORE submitting the form. The currency should be changed to US dollars according to the date on the invoice.
• Please note that for the first reimbursement, a person msut be created as a "vendor" in the A/P system. This adds ~1–2 weeks for the first reimbursement only.

For info/suggestions please contact Jeffrey Cousino at x4-3961 or jec2101@columbia.edu.